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Privacy Policy

I. PRIVACY POLICY AND DATA PROTECTION

In our privacy and data protection policy, in compliance with current legislation, Vermont Solutions is committed to adopting the necessary technical and organizational measures according to the level of security appropriate to the risk of the data collected.

Laws incorporated into this privacy policy

This privacy and data protection policy complies with current Spanish and European regulations on the protection of personal data on the internet. Specifically, it adheres to the following standards:

  • Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 (GDPR).
  • Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights (LOPD-GDD).
  • Royal Decree 1720/2007, of December 21, approving the Regulation for the development of Organic Law 15/1999 (RDLOPD).
  • Law 34/2002, of July 11, on Information Society Services and Electronic Commerce (LSSI-CE).

Identity of the data controller

The data controller responsible for the personal data collected at Vermont Solutions is Vermont Solutions S.L., with Tax Identification Number (NIF): B66520446.

Hereinafter, the Data Controller.

Its contact details are as follows:

Agustin de Betancourt Street, 21 – 8, Madrid, 28003

yolanda.fernandez@vermont-solutions.com

Registration of Personal Data

In compliance with the GDPR and the LOPD-GDD, we inform you that the personal data collected by Vermont Solutions through the forms on its pages will be incorporated and processed in our file in order to facilitate, expedite, and fulfill the commitments established between Vermont Solutions and the User or maintain the relationship established in the forms filled out by the User, or to address a request or inquiry from the User.

Likewise, in accordance with the provisions of the GDPR and the LOPD-GDD, unless the exception provided for in Article 30.5 of the GDPR applies, a record of processing activities is maintained specifying, according to their purposes, the processing activities carried out and the other circumstances established in the GDPR.

Principles applicable to the processing of personal data

The processing of the User’s personal data shall be subject to the following principles set forth in Article 5 of the GDPR and in Articles 4 and following of Organic Law 3/2018:

  • Principle of lawfulness, fairness, and transparency: the User’s consent shall be required at all times, preceded by completely transparent information about the purposes for which personal data are collected.
  • Principle of purpose limitation: personal data shall be collected for specified, explicit, and legitimate purposes.
  • Principle of data minimization: the personal data collected shall be only those strictly necessary in relation to the purposes for which they are processed.
  • Principle of accuracy: personal data must be accurate and kept up to date.
  • Principle of storage limitation: personal data shall only be kept in a form which permits identification of the User for the time necessary for the purposes of their processing.
  • Principle of integrity and confidentiality: personal data shall be processed in a manner that ensures appropriate security and confidentiality.
  • Principle of proactive responsibility: the Data Controller shall be responsible for ensuring that the above principles are complied with.

Categories of personal data

The categories of data processed at Vermont Solutions are solely identifying data. Under no circumstances are special categories of personal data processed within the meaning of Article 9 of the GDPR.

Legal basis for the processing of personal data

The legal basis for the processing of personal data is consent. Vermont Solutions is committed to obtaining the express and verifiable consent of the User for the processing of their personal data for one or more specific purposes.

The User shall have the right to withdraw their consent at any time. Withdrawal of consent shall be as easy as giving it. As a general rule, withdrawal of consent shall not affect the use of the Website.

On occasions when the User is required or may be required to provide their data through forms to make inquiries, request information, or for reasons related to the content of the Website, they shall be informed if the completion of any of them is mandatory because they are essential for the proper development of the operation carried out.

Purposes of the processing for which the personal data are intended

Personal data are collected and managed by Vermont Solutions with the purpose of facilitating, expediting, and fulfilling the commitments established between the Website and the User or maintaining the relationship established in the forms filled out by the latter or responding to a request or inquiry.

Likewise, the data may be used for commercial purposes of personalization, operational and statistical purposes, and activities inherent to the corporate purpose of Vermont Solutions, as well as for data extraction, storage, and marketing studies to tailor the Content offered to the User and improve the quality, functionality, and navigation of the Website.

At the time personal data are obtained, the User will be informed about the specific purpose or purposes of the processing to which the personal data will be destined; that is, the use or uses that will be given to the collected information.

Retention periods of personal data

Personal data will only be retained for the minimum time necessary for the purposes of their processing and, in any case, only for the following period: 24 months, or until the User requests their deletion.

At the time personal data are obtained, the User will be informed about the period during which the personal data will be retained or, when this is not possible, the criteria used to determine this period.

Recipients of personal data

The User’s personal data will not be shared with third parties.

In any case, at the time personal data are obtained, the User will be informed about the recipients or categories of recipients of the personal data.

Contact form processing

The contact and assessment forms are processed via Web3Forms (Web3Forms Inc., United States), a data processor that acts as a gateway between the form and our mailbox. The international data transfer relies on the standard contractual clauses approved by the European Commission (Decision 2021/914). Data is stored only for the time strictly necessary to deliver the message. See https://web3forms.com/privacy-policy for more information.

The full list of website subprocessors (hosting, forms, analytics), with their location and transfer safeguards, is published at Subprocessors.

Personal data of minors

In compliance with Article 8 of the GDPR and Article 7 of Organic Law 3/2018, only persons over 14 years of age may lawfully consent to the processing of their personal data by Vermont Solutions. If the person is under 14 years of age, parental or guardian consent is required for the processing, and it will only be considered lawful to the extent that they have authorized it.

Secrecy and security of personal data

Vermont Solutions is committed to adopting the necessary technical and organizational measures, according to the level of security appropriate to the risk of the data collected, in order to guarantee the security of personal data and to prevent its destruction, loss, or accidental or unlawful alteration, or unauthorized access or disclosure.

The Website has an SSL (Secure Socket Layer) certificate, which ensures that personal data is transmitted securely and confidentially, as the transmission of data between the server and the User is fully encrypted.

However, since Vermont Solutions cannot guarantee the invulnerability of the internet or the complete absence of hackers or others who fraudulently access personal data, the Data Controller undertakes to promptly inform the User when a breach of the security of personal data occurs that is likely to result in a high risk to the rights and freedoms of natural persons.

Personal data will be treated as confidential by the Data Controller, who undertakes to inform and ensure, through a legal or contractual obligation, that such confidentiality is respected by its employees, associates, and any person to whom it makes the information accessible.

Rights derived from the processing of personal data

The User has the following rights recognized in the GDPR and Organic Law 3/2018 over Vermont Solutions, and may therefore exercise them against the Data Controller:

Right of access

It is the User’s right to obtain confirmation from Vermont Solutions as to whether or not their personal data is being processed and, if so, to obtain information about their specific personal data and the processing that Vermont Solutions has carried out or is carrying out, as well as information available about the origin of such data and the recipients of the communications made or planned with them.

Right of rectification

It is the User’s right to have their personal data corrected if it is inaccurate or incomplete, taking into account the purposes of the processing.

Right to erasure (“right to be forgotten”)

It is the User’s right, provided that current legislation does not establish otherwise, to obtain the erasure of their personal data when they are no longer necessary for the purposes for which they were collected or processed; the User has withdrawn consent; the User objects to the processing and there are no overriding legitimate grounds; the data have been unlawfully processed; or the data must be erased to comply with a legal obligation.

Right to restriction of processing

It is the User’s right to restrict the processing of their personal data. The User has the right to obtain restriction of processing where they contest the accuracy of their personal data, the processing is unlawful, the controller no longer needs the personal data but the User requires them for legal claims, or the User has objected to processing.

Right to data portability

Where processing is carried out by automated means, the User shall have the right to receive their personal data from the controller in a structured, commonly used, and machine-readable format, and have the right to transmit those data to another controller.

Right to object

The User has the right to object to the processing of their personal data or to request cessation of such processing by Vermont Solutions.

Right not to be subject to a decision based solely on automated processing, including profiling

The User has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them, unless otherwise provided by current legislation.

Therefore, the User may exercise their rights by written communication addressed to the Data Controller with the reference “GDPR-https://vermont-solutions.com/”, specifying:

  • Name and surname of the User and a copy of the ID card. Where representation is allowed, identification of the representative and the document proving the representation will also be necessary.
  • Request with the specific reasons for the request or information to which access is requested.
  • Address for notifications.
  • Date and signature of the applicant.
  • Any document accrediting the request made.

This request and any other attached document can be sent to the following address and/or email:

Agustin de Betancourt Street, 21 – 8, Madrid, 28003 · 913956395

yolanda.fernandez@vermont-solutions.com

Links to Third-Party Websites

The Website may include hyperlinks or links that allow access to third-party websites other than Vermont Solutions, and therefore not operated by Vermont Solutions. The owners of these websites will have their own data protection policies and will themselves, in each case, be responsible for their own files and privacy practices.

Complaints to the Supervisory Authority

If the User believes that there is a problem or violation of current regulations in the way their personal data is being processed, they will have the right to effective judicial protection and to file a complaint with a supervisory authority, particularly in the State of their habitual residence, place of work, or place of the alleged infringement. In Spain, the supervisory authority is the Spanish Data Protection Agency (http://www.agpd.es).

II. ACCEPTANCE AND CHANGES TO THIS PRIVACY POLICY

It is necessary for the User to have read and agree with the conditions regarding the protection of personal data contained in this Privacy Policy, as well as to accept the processing of their personal data so that the Data Controller can proceed with it in the manner, for the periods, and for the purposes indicated. The use of the Website implies acceptance of its Privacy Policy.

Vermont Solutions reserves the right to modify its Privacy Policy according to its own criteria or due to a legislative, jurisprudential, or doctrinal change from the Spanish Data Protection Agency.

Changes or updates to this Privacy Policy will not be explicitly notified to the User. It is recommended that the User periodically check this page to be aware of the latest changes or updates.

This Privacy Policy document was updated to comply with Regulation (EU) 2016/679 and Organic Law 3/2018.